Meetup organizer
Five speakers this month. A collection process you can use again next month.
FOR THE PEOPLE BEHIND THE EVENT
Stop chasing speakers for bios, headshots and slides.
Personal upload links, automatic reminders and one ZIP when the programme needs to ship.
5 contributors. No credit card.
THE WORK BEFORE THE EVENT
Email threads don’t scale past the third reminder.
You have a programme to put together. Not another inbox to manage.
- 01
Another “just checking in” email about the slides.
- 02
The latest headshot is somewhere in twelve different chats.
- 03
The programme deadline is here. Half the materials aren’t.
A CLEAR PATH TO READY
From invite to ZIP in four steps.
One place for your event. One personal link for each contributor.
- 01
Set up what you need.
Create your event, choose your deadline and add fields for bios, photos, slides or sponsor details.
Your checklist, shared with everyone.
- 02
Send a link. Skip the login.
Invite speakers, sponsors and exhibitors with personal links. They upload files and fill in their details without creating an account.
Less friction for the people you’re waiting on.
- 03
Let reminders do the chasing.
Set your deadline and reminder schedule. Kolekit follows up with contributors whose materials are still missing or need changes.
A clear next step, straight to their inbox.
- 04
Bring it all together.
Review incoming materials, download the files in one ZIP and export the submitted details as CSV.
Ready for your programme, website or production team.
LESS ADMIN. MORE CONTROL.
Know what’s missing. Know what’s ready.
A file arriving is only half the job. Keep the review and the follow-up in the same place.
- A link, not another account
- Every contributor gets a personal form. No password to remember before sending a headshot.
- Approval is a clear status
- Approve a submission or request changes with a comment. Your team can see what still needs attention.
- Reminders with context
- Follow up on missing or requested materials before the deadline, without chasing people who are done.
- Files and data, together
- ZIP for the materials. CSV for the names, bios and other details your programme needs.
BUILT AROUND YOUR EVENT
Small meetup. Full programme. Client deadline.
Conference team lead
A hundred talks. One place to see what’s ready before the programme goes live.
Agency producer
Several client events. Each with its own people, materials and deadline.
AI-generated illustrations of organiser roles, not customer testimonials.
The essentials, without the extras.
- Pay per event
- Stripe Checkout
- EN · DE · ES
- Automatic email reminders
- Uploads without an account
- ZIP + CSV export
- Free up to 5 contributors
START SMALL. UPGRADE WHEN YOU NEED TO.
One event. One clear price.
Start with five contributors for free. Upgrade for a bigger event. No required subscription.
Free
€0per event
5 contributors
Starter
€79per event
25 contributors
Pro
€149per event
100 contributors
Enterprise
€249per event
500 contributors
Before you send the first link.
Do contributors need an account?
No. Each contributor receives a personal upload link and can submit their files and details without signing up.
How do automatic reminders work?
For active events with automatic reminders enabled, Kolekit follows your reminder schedule before the deadline. It contacts contributors whose submissions are pending or need changes.
What can I collect and export?
Collect text, images and documents through fields you choose for your event. Download the files as a ZIP and export submitted details as CSV. File requirements depend on the fields you configure.
Do I need a subscription?
No. Plans are priced per event. The free plan supports up to 5 contributors per event; upgrade when you need more capacity.
Which languages are available?
Kolekit supports English, German and Spanish, including contributor forms and reminder emails.
KOLEKIT
Your next event needs materials. Not another email thread.
Create your event and send the first five invitations for free.
Start free5 contributors. No credit card.